JOBS

Foundation Administrator

Position Description:

The Foundation Administrator will support activities and administrative functions of the Board of Directors and Donor Stewardship as they relate to the Foundation’s Mission. The position is primarily remote, 5-10 hours a week, with additional hours to support special events and projects. Hours and days can be flexible and generally accomplished Monday-Friday with mandatory attendance at monthly virtual Board Meeting (every 3rd Wednesday of the month). This position works closely with the Board Secretary.

The Foundation Administrator position is a 1099 contracted position.

Board of Directors Relations:

• Maintain Board Materials & Compliance
• Support On-boarding of New Directors
• Facilitate Board & Committee Communication & Participation
• Organize Monthly Meetings (currently virtual)
• Coordinate Annual Reports
• Ensure timely payment of Dues & Subscriptions
• Support Board Recruitment

Donor Stewardship:

• Maintain Donor Management Software (Bloomerang)
• Process Donations
• Create Donor Reports
• Assist Donor Communication including Individuals, Corporations & Governmental Contacts
• Support Annual Appeal
• Assist with Donor Events
• Support Grant Writing & Administration as needed

Other Administrative Responsibilities:

• Support & Expand Social Media Presence
• Update Website using Word Press
• Coordinate Volunteer Activities
• Monitor Foundation Emails

Qualifications:

• Minimum – High School Diploma, some college or business school preferred
• 3-years’ experience in similar administrative position
• Prior non-profit experience desirable
• Valid NY State Driver’s License

Skills:

• Strong Communication skills both written & verbal
• Self-Motivated
• Strong Attention to Detail
• Highly developed Time Management Skills
• Ability to Collaborate with Individuals from Diverse Backgrounds
• IT Skills: Microsoft Office Suite, Facebook, Instagram, Twitter, X, Mailchimp, LinkedIn, ZOOM
• Computer and Printer required
• Word Press experience desirable